Switching & Data Migration

Your Records Come With You.

The biggest objection to switching is fear of losing existing data. You don't have to start from zero. Here's how migration works and what you can bring forward.

CSV / Spreadsheet Import

Most departments have their core records in Excel or Google Sheets. We accept CSV imports for member rosters, certifications, and historical training records. Clean your export, map the columns, import.

Member RosterCertificationsTraining Hours

Export from Other Systems

If you're currently using ImageTrend Elite, ESO Fire, Firehouse Software, or another RMS — most support data export. We'll work with whatever CSV or structured export you can produce from your current system.

ImageTrendESO FireFirehouseOther RMS

Paper & Manual Records

Starting from paper binders and physical records? Phase 3 of setup covers manual data entry — members, certifications, and current gear records. Most departments complete this in 60 minutes.

Guided Setup~60 min

What You Can Bring Forward

Data by Category

Data Type

Can Import?

How

Notes

Member Roster

✓ Yes

CSV import

Name, status, classification, badge #, contact, join date

Certifications

✓ Yes

CSV import

Member, cert type, issue date, expiry date, issuer

Training Hours History

✓ Yes

CSV import

Historical hours can be imported as legacy training records

Gear Assignments

✓ Yes

Manual / CSV

Gear type, member, issue date — drives replacement forecast from day one

SCBA Records

✓ Yes

Manual entry

Unit ID, hydrostatic dates, mask fit records per member

Hose Inventory

✓ Yes

Manual entry

Section ID, last test date — flags what's due immediately

Apparatus Fleet

✓ Yes

Manual entry

Unit info, type, year — unlocks checklists and drill apparatus logging

Historical LOSAP

~ Partial

Manual totals

Historical year totals can be logged as manual credits for continuity

Incident History

~ Partial

Manual entry

Prior incidents can be back-entered into Call Log if needed

Audit Trail History

✗ No

—

Audit trail starts from your first action in Axe & Node — historical trail cannot be imported

Migration Process

How a Typical Migration Goes

Export your current data

Pull a CSV export from your current system or spreadsheet. Clean up obvious errors — duplicate entries, missing dates, formatting inconsistencies.

Complete Phase 1 & 2 setup

Set up your department identity, apparatus fleet, gear types, officer positions, skills catalog, and role permissions. This takes ~90 minutes and doesn't require your member data yet.

Import or enter members

Use CSV import for bulk member records, or enter manually. Link each member to a user account if they'll have login access.

Import certifications & gear

Upload certification history via CSV. Enter current gear assignments manually or via import. System begins tracking immediately.

Verify and go live

Run your first drill, log your first call, complete your first apparatus checklist. Verify records are created correctly. You're live.

Coming from a specific system?

Tell us what you're currently using and we'll walk you through exactly what to export and how to import it.

Talk to Us About Migration →